NOTICE ID : 76 06 Nov, 2025 17:03 Sachin K Knowledge Bank

10% Cashback + Daily iPhone Giveaway — Oct 2025

Winners

UAE we have 8 winners : 

A087691500161
A093607900499
A162885400003
A227496200002
A049444601151
A140950000004
A050888700065
A036338200055


Qatar We have one winner : 
A250337400002

Kuwait we have one winner : 
A249543100002

Saudi we have 3 winners : 

A206077800015
A223433400004
A200472600010-1


Winners  will get apple voucher of 3400 AED in uae and equal in kuwait and Qatar, for KSA  3700 SAR ... The apple voucher will be sent over email to the winners before 28 Nov 2025


Terms & Conditions – 10% Cashback + Daily iPhone Giveaway 

1. Campaign Period 
The offer is valid from October 1, 2025 to October 10, 2025 (both dates inclusive). 

2. Offer Details 

  • Customers will receive 10% cashback on their purchases during the campaign period. 
  • Cashback is capped at 30 AED, 30 QAR, or 2.5 KWD per order
  • Cashback will be issued as coupon codes, distributed via email within 20 working days after the campaign ends
  • Coupon codes are non-transferable, non-refundable, and cannot be exchanged for cash. 
  • The company is not responsible for any loss, deletion, or misuse of cashback coupon codes once issued. 

3. iPhone Giveaway 

  • Every purchase made during the campaign period qualifies for entry into the Daily iPhone 17 Giveaway. The prize will be distributed as an Apple voucher equal to the iPhone 17 price (3,400 AED / 3,400 QAR / 282 KWD). 
  • Customers will receive one entry for every 100 AED (or equivalent in QAR/KWD) spent in a single order. 
  • One iPhone 17 equivalent voucher will be given away each day of the campaign. 
  • Winners will be announced daily and notified via registered contact details (email/phone/WhatsApp). 
  • Giveaway vouchers will be distributed within 20 working days after the campaign ends
  • In the event a winning order is cancelled, refunded, or deemed invalid, the prize will be forfeited and another eligible winner will be selected. 
  • Limit of one prize per customer during the entire campaign period. 
  • The company is not responsible for any loss, deletion, or misuse of giveaway vouchers once issued. 

4. Eligibility 

  • Offer valid for all customers purchasing within the UAE, Qatar, and Kuwait only during the campaign dates. 
  • Employees of the company and their immediate family members are not eligible to participate in the giveaway. 
  • Only registered customers with valid accounts are eligible. Customers who are not registered cannot claim cashback or enter the iPhone giveaway. 

5. Verification & Fraud Prevention 

  • The company reserves the right to verify customer identity, order validity, and payment method before awarding cashback or prizes. 
  • Any fraudulent, bulk, or automated entries/orders will be disqualified. 

6. Prize Acceptance 

  • Winners must accept the prize as offered. No cash alternative or substitution will be provided. 
  • If a winner cannot be contacted within 7 days of notification, the company reserves the right to select another winner. 

7. Taxes & Duties 

  • Any taxes, duties, or additional costs associated with cashback or prizes are the sole responsibility of the customer/winner. 

8. Governing Law & Jurisdiction 

  • The promotion is governed by the laws of the UAE. Any disputes will fall under the jurisdiction of the local courts. 

9. Communication Consent 

  • By participating, customers consent to receive communication via email, SMS, phone, and WhatsApp regarding the campaign, prize distribution, or related promotional activities. 

10. Force Majeure 

  • The company is not liable for delays, cancellations, or changes caused by events beyond its reasonable control (including natural disasters, technical failures, government restrictions, etc.). 

11. General Conditions 

  • The company reserves the right to modify or cancel the promotion at any time without prior notice. 
  • Cashback coupon codes and giveaway eligibility apply only to completed and paid orders. Cancelled or refunded orders will not qualify. 
  • By participating, customers agree to the Terms & Conditions of this promotion. 

NOTICE ID : 75 03 Nov, 2025 16:20 Sachin K Knowledge Bank


Checking my Performance in Kapture


  1. Open the old Kapture Dashboard   https://bfleu.kapturecrm.com/
  2. Click Home > Dashboard
  3. Click on "Agent Performance Dashboard"
  4. Click on "Customized Dashboard"
  5. Select the date range you want to see your performance
  6. Choose "Ticket Type" as "Parent Ticket" (If this is not selected, the subtickets, internal tickets or tickets assigned for self would also be included in the total data)
  7. Click "Refresh Report" 


Points to Ponder 



  • You can check the performance of each medium by choosing the "Source" (like WhatsApp, Calls, Email, etc)


  • The total contact handles is calculated as  Total Handles = Resolved + Parking
NOTICE ID : 10 16 Oct, 2025 12:57 Leah Knowledge Bank

1. Purpose 

This SOP outlines the procedure for documenting and following up on unsuccessful customer callback attempts. It ensures proper communication, accountability, and continuity in customer service, particularly when customers are unreachable during scheduled or initiated callbacks. 

2. Scope 

This SOP applies to all customer service agents responsible for making callbacks to customers in response to missed calls, escalations, support tickets, or customer requests. 

3. Definitions 

  • Callback Attempt: A phone call made by an agent to a customer following a prior request or missed communication. 

  • Unanswered Call: A call that rings but is not picked up by the customer or goes to voicemail. 

  • Unreachable Contact: A situation where the number is invalid, unavailable, out of service, or not responding after multiple attempts. 

4. Procedure 

Step 1: Make an attempt to call the customer [2x]. 

  • Dial the customer’s provided contact number. 
  • If unanswered, do not immediately retry. Proceed to Step 2. 

Step 2: Document the Attempt 

  • Log the callback attempt in Kapture with the following details: 

Documentation Template: 

  • Customer Name: 

  • Order/Ticket Number: 

  • Additional Notes: e.g., Unanswered/No response/Voicemail 

Sample Log Entry: 

"Attempted callback to customer but was unanswered. Will follow up via email/WhatsApp. 

Step 3: Follow-Up Communication (Immediately) 

If the call is unanswered: 

  • Use a standard template to inform them of the attempt and request a suitable time or channel for further contact. 

Subject: Brands for Less Advisory - Follow-Up on Your Callback Request 

Dear [Customer’s Name], 

I hope you're doing well. 

We attempted to contact you earlier today regarding your recent request, but we were unable to reach you.  

We understand you may have been unavailable, and we completely respect your time and schedule. 

Whenever it’s convenient for you, please let us know a suitable time for a callback, or feel free to reply to this email with your preferred method of communication. We’ll be happy to assist you further. 

Thank you for your patience, and we look forward to connecting with you soon. 

Step 4: Make Another Attempt (If Needed) 

  • If the issue is still pending and a follow-up is warranted: 

  • Attempt another call within 24 hours of the first, unless urgency requires a shorter interval. 

  • Document the attempt as per Step 2. 

Subject: Brands for Less Advisory - Follow-Up on Your Callback Request 

Dear [Customer’s Name], 

I hope you're doing well. 

We wanted to follow up once more regarding your recent inquiry. We’ve made previous attempts to reach you but have not received a response. 

If you still require assistance, please don’t hesitate to get in touch with us. We’ll be happy to assist you further.  

However, if we do not hear from you within the next 24 hours, we will place this request on hold and consider it resolved for the time being. 

You’re always welcome to reach out again whenever it’s convenient for you. 

Thank you for your time and understanding. 

Documentation Template: 

  • Customer Name: 

  • Order/Ticket Number: 

  • Additional Notes: e.g., Unanswered/No response/Voicemail 

Sample Log Entry: 

"3 callback attempts made. No response received. Follow-up sent via email. 

5. Important Notes 

  • Never leave sensitive information in a voicemail or message. 
  • Always use professional and courteous language. 
  • Respect customer time zones and preferred contact times if previously specified. 
  • Calls must be made during official service hours unless prearranged with the customer. 

 

NOTICE ID : 2 06 Aug, 2025 17:17 Sachin K Knowledge Bank

Purpose: 
 
To standardize the process for responding to store invoice requests made more than 14 days after the date of purchase, while ensuring adherence to return policy timelines and providing clear communication. 
 

  1. Reason for Request Must Be Provided 
     

  • Reminder: If a store or customer requests an invoice for a transaction older than 14 days, a valid reason must be documentedAlso, clearly mention, even though an invoice may be provided, the issuance of an invoice does not imply approval for a return. Return approvals are determined at the discretion of our store, and all returns must comply with our return policy and guidelines.  
     

  • Sample Verbiage: 
    "Kindly confirm the reason for requesting the invoice, as the purchase was made more than 14 days." 
     

  1. Clarify Return Window Limitation 
     

  • Reminder: The store or customer must be advised that returns may not be accepted if the request falls outside the return policy period. 
     

  • Sample Verbiage: 
    "Please note that as the request is beyond our standard return window, acceptance of the return may not be possible. We will proceed to check and update you accordingly." 
     

  1. Align With Policy Communication 
     

  • Reminder: Ensure communication aligns with the policy for each country or store to avoid confusion. 
     

  • Sample Verbiage: 
    "As per our returns policy, items are eligible for return within [X] days of purchase. Requests beyond this period are subject to approval and may not be accepted." 


  • (Remember, if the item is a yellow label or a discounted item, the return is only possible within 3 days from the purchase date. NO EXCEPTION CAN BE PROVIDED FOR DISCOUNTED ITEMS AS SYSTEM DOESN'T ACCEPT A RETURN AFTER THIS. IT WILL BE BLOCKED)
    ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

    Dear  

 

Good day! 

 

Seeking assistance in obtaining the invoice number for the customer mentioned below. 

  

Email Address [If Any] 

  

Date of Request 

  

Mobile Number [Provide alternate if any] 

  

Store Name 

  

Date & Time of Purchase 

  

Is it within 14 days? [Y/N] 

If Yes, please specify the reason for the delay 

Item Code 

  

Item Price 

  

Total Paid/Invoice Amount 

  

Payment Type [ApplePay, Card, Voucher, Cash, Provide the last 4 digits if applicable] 

  

Received Request From? [Channel] 

  

  

Thank you. 


------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------


Please note that the issuance of an invoice does not imply approval for a return. Return approvals are determined at the discretion of our store, and all returns must comply with our return policy and guidelines. 

Additionally, we would like to set the expectation that invoice requests will typically be shared within 24-48 hours. PDF requests may take longer to process. 

 

Note: Tickets should ONLY be assigned to the respective Team Leader [TL]. 




 

NOTICE ID : 49 07 Jul, 2025 19:31 Sachin K Knowledge Bank

Policy Objective:

To clearly define the rules and handling guidelines for awarding Smile Points (Loyalty Points) to customers, ensuring accurate linkage of loyalty accounts at the point of purchase, and to standardize CS response to related queries.

Policy Overview:

Smile Points are part of the Brands For Less Smile Loyalty Program and are automatically awarded only when a valid registered mobile number (linked to the BFL account) is provided at the time of purchase.

Points cannot be added retrospectively under any condition-even if:

  • The cashier forgot to ask for the number

  • The customer was unaware of the loyalty program

  • The customer claims they were not informed


Key Conditions & Clarifications:

  • Mandatory at Point of Sale:
    Customers must proactively share their registered mobile number when shopping in-store or ensure they are logged in with the correct account while shopping online.

  • No Retroactive Addition:
    If a purchase was made without associating the correct mobile number/account, Smile Points will not be added after the transaction, regardless of the reason.

  • Signage & Awareness in Stores:
    All Brands For Less stores display clear messaging regarding the Smile Loyalty Program via:

    • Store signage and in-store banners

    • Staff lanyards and uniforms

    • POS counters and promotional stands

  • Customer Responsibility:
    It is the customer’s responsibility to ensure they are enrolled in the loyalty program and to share the correct number at the time of billing.

  • Digital Channels:
    For online purchases, customers must be logged into their BFL account while completing the transaction to earn Smile Points. Guest checkouts are not eligible.


Customer Service Spiel - Standardized Responses

A. For Chat / Email / WhatsApp:

“Thank you for reaching out to us. Smile Points are awarded when your registered mobile number is shared during the purchase process. As the system links points automatically in real time, we’re unable to add them after the transaction is completed.

That said, our stores do display multiple reminders and prompts, and our teams are always happy to assist. For future visits, we kindly recommend sharing your registered number at checkout so you can continue enjoying your loyalty benefits.”

B. For Phone Calls:

“Thank you for calling us. We truly understand your concern. Smile Points are credited automatically at the time of purchase when your registered mobile number is provided. Since the system cannot credit points after the sale is closed, we won’t be able to add them in retrospect.

We do our best to inform customers with signs and staff prompts in-store. For your next visit, please do share your registered number and our team will gladly assist you in earning your points.”



NOTICE ID : 7 08 May, 2025 10:57 Leah Knowledge Bank

1. Incoming Contact  

  • Receive the call.  
  • Provide the opening spiel immediately once the call connects.  
  • Always wear your headset if you are assigned to calls. 

---, Grouped object  

2. Opening Spiel [Mandatory]  

"Thank you for calling Brands for Less! My name is [Your Name]. How can I assist you today?"  

---, Grouped object  

3. Understand the Inquiry  

  • Listen carefully.  
  • Ask probing questions if necessary.  
  • "May I have your order number?"  

  • "Can you please explain the issue in more detail?"  

---, Grouped object  

4. Acknowledge and Empathize  

• Show understanding and empathy.  

o Example: "I understand how important this is for you. Let me help you with that."  

---, Grouped object  

5. Provide Solution  

  • Give clear, direct information.  
  • If checking is needed:  
  • Inform the customer, "Please allow me to put the call on hold for 2 minutes while I check this for you. Thank you.  

  • Always go back to your customer if you need more time. Thank them for their patience!"  

  • If escalation is required:  
  • Explain politely and escalate following the protocol.  

---, Grouped object   

6. Confirm Customer Understanding  

• Confirm if the customer understood the information provided.  

o  "Just to confirm, is everything clear regarding the next steps?"  

---, Grouped object  

7. Offer Additional Help  

• "Is there anything else I can assist you with today?"  

---, Grouped object  

8. Closing Spiel [Mandatory]

If the inquiry is resolved:
"I hope I was able to assist you today. We would appreciate it if you could take a moment to complete a quick survey about the support you received from me. Thank you again for calling
Brands for Less. Have a wonderful day!"  



NOTICE ID : 6 07 May, 2025 17:12 Leah Knowledge Bank

Outbound Call Process 

  

1. Purpose 

  • This process ensures that all outbound calls by customer service representatives (CSRs) are handled professionally, efficiently, and in line with company policies. It also helps maintain compliance with local regulations and enhances customer experience. 

  

Call Disclaimer 



  • It is mandatory to provide the disclaimer before proceeding with the call. 
  • Inform the customer if the call is recorded for quality and training purposes. 
  • Follow local rules regarding outbound calls and respect opt-in/opt-out preferences. 
  • Inform customers they can request a callback or decline further contact. 

Example Disclaimer: 
"Hello [Customer's Name], this is [Your Name] from [Company Name]. I’m calling about [reason for call]. This call may be recorded for quality and training purposes. Do you have a moment to talk?" 

 

2. Outbound Call Steps 
 
2.1 Before the Call 

  • Check customer details and the reason for the call. 
  • Have all necessary information ready. 
  • Ensure the contact details are correct. 
  • Review any previous interactions for context. 
  • Set a clear objective for the call. 


2.2 Making the Call 


  • Greet the customer with your name and company name. 
  • Clearly state the reason for the call. 
  • If needed, verify the customer’s identity (e.g., order number, email address). 
  • Speak clearly and keep the conversation simple and to the point. 
  • Address customer inquiries or concerns professionally. 


2.3 Handling Different Call Scenarios 


  • Follow-ups: Provide updates on the issue, confirm resolution, or offer further assistance. 
  • Complaint Resolution: Listen actively, acknowledge concerns, and provide solutions or escalate if needed. 
  • Service Feedback: Ask for customer feedback on their experience in a respectful and non-intrusive manner. 
  • Order Confirmation & Support: Verify order details, confirm shipments, or assist with technical inquiries. 


2.4 Handling Concerns & Objections 


  • Listen carefully and acknowledge the customer’s concerns. 
  • Provide clear and concise responses. 
  • Offer solutions or escalate if necessary. 
  • Stay calm and professional at all times. 

  

2.5 Escalation Process 


  • If the issue cannot be resolved on the call, escalate it to the appropriate department. 
  • Clearly inform the customer of the next steps and expected resolution time. 
  • Document the details and follow up as needed. 


2.6 Ending the Call 


  • Summarize the key points discussed. 
  • Confirm any next steps. 
  • Thank the customer and provide follow-up details if necessary. 
  • Record call details in the system, including resolutions and next steps.